Here are some simple tips for existing clients with current policies with us.
If you are a UK customer you will have had your business written through one of two offices, our main office at Romford or the Peterborough office. If you cannot remember which office, there are two ways of telling. Firstly please check the telephone numbers on the paperwork we have sent you. If the number begins with 01708 then it has been dealt with by our Romford office. If the number begins 01733 then it is Peterborough you will need to speak to.
Secondly, your policy number should look like this 08-CLTX01 the number at the front gives the branch and the second part is a policy number unique to you with four letters followed by two numbers.
If you have a policy number which looks like L/ROM/00001 or other references similar to this format the ROM reference refers to the Romford office, EDN refers to Edinburgh and any WST refers to Westminster.
At any point if you wish to speak to a human, you can always call the head office switchboard on; 01708 971000.
For adjustments or enquiries on motor trade policies at head office please call 01708 982661.
Find out how to:
Road traffic accident:
If you have been involved in a road traffic accident or incident call us immediately on 0343 903 1892 open 24 hours.
Call 0800 132450 open 24 hours
Windscreen or glass repairs:
Tradex Policyholders: 0330 1246546 or click the following link https://www.autowindscreens.co.uk/booking/vehicle?InsurerLogo=CG
Clegg Gifford Policyholders: 0330 1247931
ERS Policyholders: 0345 6023378 open 24 hours
Clegg Gifford’s Claims department will guide you through the claims process from first notification through to settlement.
We handle claims made against your policy as well as any claim you may make against a Third Party’s policy. You will find our claims handlers to be helpful, supportive and knowledgeable, and we will endeavour to provide you with the best claims service we can.
Our Claims department handles claims for the various products we offer, and will notify insurers where appropriate. However informing Clegg Gifford does not detract from your duty to make insurers aware of the loss where they have stipulated that you do so, this is predominantly the case in some commercial insurance products.
Motor Claims – In the event of a motor accident it is important that you contact us immediately so that we may deal with any third parties as well as any passengers you might have.
Failure to notify us may result in an increased excess and any incurred claims costs maybe recovered against yourself. The cost of claims have increased dramatically in recent years and the sooner we are notified the greater the potential for bringing down the cost. Even if the accident has resulted in no damage being caused, we still require that we are informed and we remind clients that just because a third party say they will not claim, in our experience they invariably do.
We also strongly recommend that in the event of an accident you contact us first before contacting either a third party solicitor or credit hire company to provide you with a hire car. We can arrange such facilities for you and will aid you through the claims process providing advice and support as necessary.
In the event of a claim please contact us on 0343 903 1892.
We would be delighted to try and change your policy for you. Please contact us so we can assist.
Call us now on: 01708 971000.
Our local office is open from 9am – 5pm weekdays. You can park on site, pop in and one of our friendly local team members will be happy to discuss and process your renewal, with any policy adjustments you might have.
Depending on your product and insurer – the process for renewal is usually that we / your insurer will invite your renewal as per the expiring policy; so that if you have made permanent changes to your policy (e.g. added a driver / changed address) then those details will be included in your renewal schedule.
It is important though that you thoroughly check your renewal information to make sure that the details we hold on file are correct.
Please also do make sure you make us aware of any occurrences, issues, claims or regretfully any convictions or other items of material importance which could impact the underwriter’s view of your renewing policy. Even if it isn’t good news, we can talk through options with you and we pride ourselves on our flexibility which extends through to the representations we make to insurers on your behalf. Forewarned is forearmed after-all. If in doubt, please discuss your concerns with us.
We aim to have renewal notifications sent out in a timely manner, but in the event you have not received your renewal invitation, either via email or post – then please do contact our office. Please also check your spam / trash folders on your email inboxes, just in case.
As a client renewing your business is hugely important to us. If you feel that you haven’t received a good service, or have any comments to make regarding your policy – please do get in touch – we welcome feedback and ultimately are here to serve you and get you the cover most appropriate for your needs.
Different policies may have a different cancellation procedure and it depends on which insurer underwrites your policy.
Your cancellation rights and the procedures for doing so should be outlined on your insurance documentation which you will of been issued when you purchased your policy.
We aim to provide the highest service standards at all times however, if for any reason you are not satisfied, we would like to hear from you.
The procedure which follows has been put in place to ensure that your concerns are dealt with promptly and fairly.
If you are insured with us via a broker/adviser/agent/appointed representative your first point of contact should be your broker/adviser/agent/appointed representative who will take up your complaint on your behalf with us.
If you are insured with us “direct” your first point of contact should be:
7 Eastern Road
Please remember to include your name, the name of the policyholder as shown on the current policy schedule and the policy and/or claim numbers in all communications.
Should you telephone us to make a complaint; we will aim to resolve the complaint to your satisfaction within three business days (business days are Monday to Friday, excluding public holidays). If we are unable to resolve the complaint within this time period, the matter will be passed to the Compliance Department, who will undertake an impartial review. Once a decision has been made, we will issue details of this in the form of a final response letter. Please note that a final response letter will be issued within 8 weeks of the date of your verbal complaint.
Should you communicate your complaint in writing, we will upon receipt:
If we are unable to issue a final response letter within 8 weeks we will contact you to give reasons for the delay and indicate when we expect to issue a final response letter.
This will summarise the complaint, detail our findings and explain the decision we have made.
If you have not received a final response within 8 weeks of making the complaint, or are unhappy with the decision, you can ask the Financial Ombudsman Service to review the matter. They can be contacted as follows:
Post: Financial Ombudsman Service
Harbour Exchange Square,
Alternatively, if you do not want to contact the Financial Ombudsman Service direct, you may submit details of your complaint via the European Online Dispute (EOD) platform. The EOD platform’s website address is as follows:
If your insurance is placed with Lloyd’s you may ask the Complaints department at Lloyd’s to review your case. Their details are as follows:
If you are still not satisfied after contacting Lloyd’s you can refer your complaint to the Financial Ombudsman Service (FOS). See above for contact details.
If the United Kingdom(UK) exits the European Union(EU) without a deal driving in Europe will require the issue of a Green Card.
A Green card is an international certificate of insurance which provides confirmation insurance is in force for driving in the EU.
After the 31st October 2019 any customer who wishes to drive a vehicle in the EU will be required to carry a green card with them. Customers cannot take an electronic copy with them.
If a green card is required for any specified vehicle for social domestic and pleasure use this can be issued by us.
We will require a minimum notice period of 14 days to guarantee that the document can be provided in sufficient time.
We will not charge for this cover in the EEA, Andorra, Switzerland and Serbia.
To request a green card please use the email address of firstname.lastname@example.org
The email must show the policy number; the dates of cover the green card is required for and the countries to be visited
For business use or for use in other green card countries the request should be sent via the current adjustment process for this to be considered.